If you have any questions, please feel free to contact me at or (333) 333-3333. Without hesitation, I am happy to recommend Heather for this position, as I know she would be an incredible asset to our local government. Overall, she is one of the most compassionate people I’ve ever met. Additionally, she’s participated in several hours of community service and taken part in local grassroots campaigns.

Due to her efforts, we not only maintained the programs we were afraid of losing but also added a new art program that year. In high school, Heather was a member of our student council and played a pivotal part in raising money for our school’s extracurricular programs. With that in mind, I know she is highly qualified for a position at Town Hall. I have known Heather for over a decade now and know that she is a passionate, caring person who’s organized several community events throughout her life. I’m pleased to recommend Heather Ingrid for the City Hall Government position. Some good options include: “Sincerely” or “Respectfully” followed by your first and last name. Finally, you should select a brief, appropriate closing to end your letter. You can also add that you will be looking forward to hear back from them.Ĭlosing salutation. This is where you will add your contact information and thank them for their time. This can be added to your third paragraph if it’s not too long. This is where you restate your point of the letter and directly ask them for help or tell them why you are the right person for the job.Ĭlosing paragraph (optional). This is where you use examples and evidence to back up your main point. State why you’re writing the message, and use polite but direct language.

Your first paragraph should serve as an appropriate introduction. Ideally, you should cut anything that seems too informal from your letter.įirst paragraph. Words you should avoid include: kinda, yeah, totally, literally, etc. This should be no longer than three to four paragraphs. This is where you are doing to express the purpose of the letter. Remember that you should single-space your letter’s body paragraphs and align the entire letter on the left side of the page, which will maintain a nice flow for your reader.īody paragraphs. Typically, your letter should include a line of blank space between each paragraph, and it’s recommended that you write at least three to four paragraphs. The font type you chose may alter the size slightly, but be sure to avoid oversizing your font, as your letter may appear more unprofessional.įinally, the spacing of your business letter also plays an essential role in making it appear readable and professional. Therefore, choose the smallest size that is still easily readable-typically between 10 and 12. Ideally, the reader should be able to skim the most important information from your letter quickly and efficiently.Īfter selecting a font, you should choose your font size based on the same logic as the font type.

Simple fonts are preferred in part because heavily stylized fonts might be difficult for someone to read. If a font seems simple and easy to read, it is probably acceptable. When in doubt, pay attention to the simplicity of the style. If you’re not sure what font types are acceptable, here is a list of ten potential fonts you can use:

Show More Formatting Basics: Fonts and SpacingĪs with any professional document, your business letter should pull from a group of acceptable font types, which are sized and spaced appropriately.

Sample formal business letter